Find the original article here.
Published @ Enago on
This article was selected by us from Enago Academy, a free resource for academics on editing, publishing, and career related topics.
Please check if services offered by external companies such as Enago are already provided by your university or institution. Make sure that you add editing services for grants or papers to the budget plan of your proposals.
The unprecedented COVID-19 pandemic has been a trigger for humans to adopt newer methods for the dissemination of information among professionals. One such method is the accelerated adoption of virtual conferences. It is now vital to accept the technological revolution in networking, both as a response to the pandemic as well as for the benefits it holds in the long run.
The STM industry is not kept aloof from this technology-driven transition. Virtual scientific conferences are the new networking platforms for scientists across the globe from the comfort of their desks.
In this article, we will discuss the best practices for virtual meetings that would benefit researchers attending these online conferences.
With the rise in virtual conferences, it is now possible for researchers to attend as many conferences as possible, which might not have been possible earlier.
Many conferences provide agendas and speaker details in advance enabling attendees to connect with a wider range of people.
Attending conferences has always been an expensive and time-consuming practice over the years. However, with virtual conferences, it is easier to connect with experts, panelists, and attendees from different parts of the globe without having to worry about travel, accommodation, and other miscellaneous expenses.
As you do not have to travel incessantly across the globe, battling your sleep cycle, it does not drain your energy and lets you focus on the conference and contribute more to your work.
Online conferences allow participants to raise their queries right away through interactive sessions in the form of Q&A.
Virtual conferences eliminate the usage of paper brochures, pamphlets, supplementary materials, etc. and instead makes these resources available online for easy access. Furthermore, as there is not travel involved it significantly reduces the carbon footprint and makes such conferences truly environment friendly.
The transformation of in-person conferences to virtual ones has brought with it challenges along with opportunities. The limitations that accompany these virtual conferences while attending them remotely are seldom inevitable.
It is often found that virtual conferences tend to begin later than the said time, mostly due to technical glitches at the organizer’s end.
As virtual conferences are organized for attendees globally, it requires the attendees to download specific applications to join the meeting. In some geographical areas, permissions to download and use certain applications is restricted. This has also led to vast differences in the number of registrations and the actual number of attendees.
Some organizations have firewalls in their systems that block certain web applications. This restricts researchers from joining virtual conferences through their work systems.
Not all researchers have high-end audio equipment to attend virtual conferences. This disrupts the call quality and audibility in a virtual conference.
A good internet connection is important to avoid technical glitches during virtual conferences. Not only the speed of internet, but also the consistency of network, simultaneous downloads, and other factors impact the quality of the call.
Sharing your screen is another crucial part of virtual conferences. It is often found that the screen lags as it is being shared across networks hindering the flow of the conference.
There is a chance of you unintentionally highlighting sensitive information on your system when connected to different servers, or while sharing your screen. This accidental sharing of sensitive data could cause you and your organization a huge loss.
As we are new to the world of virtual conferences, it may be difficult to know all the functions of the conference tool that is being used. Hence, it is recommended to take some time before the conference to understand the tool. Learn how to access sessions, check your audio input and output, camera, screen resolution, etc.
Block your calendar by setting a reminder. This allows you to schedule other important work and prioritize your activities accordingly, so that it does not clash with the timings of various sessions during the conference.
You can view the agenda provided by the organizers in real-time, while some of it could be saved and watched later. Manage your time as per the agenda to get the most out of the conference.
You do not want to starve through the conference. An empty stomach will disrupt a smooth high-intensity learning session at such conferences. Hence, plan your snack and meal breaks to keep you energized and active throughout the conference.
Update your social media handles to inform others in your network about the virtual conference. Give its details and other necessary information so that your peers know about it as well.
Just attending the conference isn’t going to take you anywhere. Your purpose for having attended such conferences must be to boost your career. Here, we discuss a few strategies you can use while attending virtual conferences to benefit from the same.
Though it is an online conference, go old school and take notes on a paper notepad. This will keep you focused throughout the conference.
Connect with the organizers, presenters, and key speakers at the conference. Schedule an appointment with them to expand your network in the field.
Get in touch with your peers via LinkedIn, Facebook, ResearchGate, etc. who have also co-attended the conference.
Sessions of virtual conferences are often available on-demand, either during the conference or after it. You can re-watch the sessions you want and review them to make the most of your learning experience.
Participate in group activities such as online quizzes, games, etc. to build a rapport with other attendees.
Clarify your doubts by asking queries during the QnA session hosted by the speaker or presenter.
Find the original article here.
Published @ Enago on